Under the supervision of the General Manager, the financial officer entails responsibility for financial, accounting and administrative management.

Tasks and responsibilities

Accounting & Finance

A. Encode every head office expense in the MIS

B. Oversight of daily/monthly/yearly reconciliation of the MIS and accounting documents (e.g. bank statements, cash transfer forms, checkbook records)

1. Perform weekly checks on the daily cash collection - deposits made in the banks and encoding made in the MIS

2. Ensure the correctness of the accounts encoded in the MIS - the general ledger and account ledger details

3. Responsible for checking the accounting reports generated by the system

C. Checking of all books of accounts to ensure accuracy and reliability

1. Perform bank reconciliations on a weekly and monthly basis

2. Check and monitor fixed assets register for all equipment and assets in the head office and the branches

D. Preparation of Financial Reports

1. Check, approve and consolidate monthly financial reports (Balance Sheet and Income Statements) submitted by the branches

• Prepare and submit the monthly organizational Financial Reports to include:

• Balance Sheet

• Income Statement

• Variance Analysis Report

• Cash/Bank Book Report

• Consolidated Trial Balance

• Consolidated General Ledger

• Prepare and submit year end organizational Financial Reports after all reconciliations have been done

2. Assist External Auditors in the annual audit of accounts

3. Prepare Financial Reports for donors and other external stakeholders as and when required

Treasury

A. Budget and Fund-sourcing

1. Assist the General manager in the preparation of the annual budget and midyear reviews

2. Assist the General manager in the processing and documentation for fund sourcing

3. Propose corrective or cost-reduction measures when necessary

B. Fund management

1. Initiate all bank transactions (the approval is under GM responsibility)

2. Approve branches daily disbursements

3. Monitor the cash flow, prepare the weekly cash position and recommend fund transfers/requests as may be necessary

4. Check all cash and disbursements

5. Ensure that expenditures are forecasted within the budget and respect the purchase procedure before initiating the payment

6. Analyze cost effectiveness of planned and actual expenditures

7. Check and monitor the petty cash/working fund disbursements in the HO and branches

8. Prepare the Cash Flow Forecast every month for GM approval

Payroll

A. Payroll Checking

1. Ensure the accuracy and timely processing and payment of Payroll items (salaries, NASSCORP, LRA)

2. Monitor staff loans or other benefits

3. Ensure the inscription to the medical insurance

Other

1. Provide technical assistance and guidance to branch assistants, cover for branch assistants during their absence

2. Develop and/or updates the existing accounting manual and other internal mechanism

3. Carry out any other compatible tasks assigned by your line manager

Chargé·e de collecte et relations donateurs (F/H) - CDI

STAGE - Appui à la Direction Générale – Suivi des programmes, procédures et production documentaire (6 mois)

Stage assistanat contrôle de gestion / finances

Financial officer