Event and Social Media Expert

Job description

1.       Plan, implement, support and/or promote online and in-person international events such as:

• Thematic workshops for local and regional policymakers (around 40 participants)

• Peer reviews and other targeted exchange formats (between 10 and 50 participants)

• Programme networking events, in person or hybrid (up to 500 participants)

• Participation in external events such as the European Week of Regions and Cities, the EU Green Week etc.

Specific related tasks:

• Put together concept notes and draft event descriptions and organising team input

• Organise and plan actions, accordingly, having in mind the specificities of online or hybrid events

• Come up with suggestions to enhance the success of our events (innovative formats, interactivity, networking etc.)

• Set up and manage event registrations

• Support participants on any organizational, practical or technical question they may have or problem they may face (online and onsite)

• Prepare budgets and negotiate with vendors and suppliers

• Ensure that the Policy Learning Platform has adequate tools for good visibility at events (stands, banners, videos etc.)

• Plan and implement promotional activities for the events

• Participate in relevant partner events (online and Europe-wide)

• Analyse and evaluate reach of events to target groups and propose alternative methods/ formats if needed/required

• Report on the success of the events and contribute to the communication strategy.

2.       Ensure social media presence and support the team’s communication and promotion actions:

• Plan and implement the social media presence of the Policy Learning Platform’s activities (e.g. create and design posts (text, graphics, visuals, videos, etc.) and analyse performance, etc.)

• Support Interreg Europe’s communication unit to deliver communication activities related to the Policy Learning Platform

• Web editor – publish news, articles, events etc (work in Drupal)

• Prepare content for thematic news/pages

• Oversee or assist the production of promotional materials such as banners, videos and publications

• Ensure that the Platform produced communication materials are in line with the Interreg Europe’s branding guidelines.

Whom are we looking for?

Building on the manifold experiences gained since the launch of the Policy Learning Platform in 2016, we are looking for an events and social media expert to join and reinforce our team in Lille. Under the coordination of the programme’s Head of Unit for Communication and Contact Points, you will oversee our onsite and online events and you will actively contribute to other communication and promotion actions.

Requirements (must-haves)

• University degree in a relevant field

• Practical experience in communication and promotional activities, in particular related to the organisation of events / meetings, as well as the management of social media

• Clear understanding of the different elements and ‘building bricks’ for successful events

• Good knowledge of and genuine interest for the online environment, digital events

• Proven ability to write engaging content for the web, social media, publications and other, in English

• User orientation, putting the satisfaction of the target audience at the heart of your daily work

• Proficiency and fluency in English (written and oral) and basic knowledge of French or readiness to learn French

• Independent worker, but equally team player; ability to work in an international environment with colleagues located remotely

• Outstanding organisational skills, accuracy, and attention to detail

• Ability to manage multiple priorities and work with deadlines in a multi-stakeholder environment

• Good analytical skills

• Sense of initiative

• Ability to anticipate, propose and implement solutions

• Capacity to work and negotiate with external suppliers

• Good computer literacy (Microsoft Office and database software)

• Readiness for regular business trips in all parts of Interreg Europe’s geographical area (EU27 and beyond).

Assets (desirable)

• Photo and video making and editing

• Basics of Adobe Creative Suite (InDesign, Photoshop, Illustrator) or similar

• Knowledge of European Union institutions and policies, cohesion policy in particular

• Knowledge about Interreg Europe and interest in the thematic policies covered by the Interreg Europe Programme

• Knowledge of other EU languages.

The selection process – what to expect?

Based on the submitted applications, candidates will be short-listed for phone interviews. In a second step, interviews will be held with the most convincing candidates, online or at the premises of the Policy Learning Platform in Lille (to be confirmed to the shortlisted candidates in due time).

As an indicative timeline process, the following dates have been set:

• Submission of applications until Monday, 4 September 2023 (final deadline).

• Phone interviews with short-listed candidates on Wednesday, 6 September 2023.

• Face-to-face interviews in Lille with the most promising candidates on Monday, 11 September 2023. During the interviews, the candidates may be asked to perform a short practical exercise – to be confirmed and detailed.