Assistant of the Policy Learning Platform

Job description

1. Support in overall management, quality assurance and evaluation such as:

• Support interim and annual reporting (e.g. following the deadlines, gathering the different inputs from the consortium partners, drafting management part of the report)

• Prepare and follow-up on regular team meetings (e.g. managing invitations, preparing draft agendas, taking meeting minutes)

• Assist the preparation and follow-up of the coordination meetings (internal regular meetings and coordination meetings with the Interreg Europe programme)

• Support administrative and managerial tasks upon demand (e.g. contractual and admin documents, accountancy tasks, etc.).

Support in thematic and communication tasks such as:

• Assist the organisation of online and onsite events (e.g. webinars, workshops)

• Assist the work of the Thematic Managers and the delivery of policy learning services by the platform’s policy team

• Assist the quality control of the platform’s policy learning services and the monitoring of platform indicators (KPIs)

• Support the publication of news, articles, events etc on the programme website

• Archiving the project related documentation.

Whom are we looking for?

Building on the manifold experiences gained since the launch of the Policy Learning Platform in 2016, we are looking for an assistant to join and reinforce our team in Lille. Under the coordination of the Policy Learning Platform Administrator and the platform’s Lead Manager, the selected candidate will act as an all-round talent assisting the coordination team of the Policy Learning Platform with tasks related to thematic management, communication, and administration.

Requirements (must-haves)

• University degree in a relevant field

• Practical experience in administrative and organisational tasks, for instance gained in the context of project and/or process management

• Ability to effectively organise your work (deadlines, prioritisation) and to collaborate with different partners and stakeholders in parallel

• User and client orientation, putting their satisfaction at the heart of your daily work

• Proficiency and fluency in English (written and oral) and basic knowledge of French or readiness to learn French

• Independent worker, but equally team player; ability to work in an international environment with colleagues located remotely

• Practice-proven organisational skills, accuracy, and attention to detail

• Good analytical skills

• Sense of initiative

• Ability to anticipate, propose and implement solutions

• Capacity to work and negotiate with external suppliers

• Very good computer literacy (Microsoft Office, Google suite, SurveyMonkey)

• Readiness for regular business trips in all parts of Interreg Europe’s geographical area (EU27 and beyond).

Assets (desirable)

• Knowledge of European Union institutions and policies, cohesion policy in particular

• Knowledge about Interreg Europe and interest in the thematic policies covered by the Interreg Europe Programme

• Knowledge of other EU languages.

The selection process – what to expect?

Based on the submitted applications, candidates will be short-listed for phone interviews. In a second step, interviews will be held with the most convincing candidates, online or at the premises of the Policy Learning Platform in Lille (to be confirmed to the shortlisted candidates in due time).

As an indicative timeline process, the following dates have been set:

• Submission of applications until Monday, 4 September 2023 (final deadline).

• Phone interviews with short-listed candidates on Tuesday, 5 September 2023

• Face-to-face interviews in Lille with the most promising candidates on Monday, 11 September 2023. During the interviews, the candidates may be asked to perform a short practical exercise – to be confirmed and detailed.