Logistics & Administrative Assistant

Under the supervision of the General Manager, the administrative officer entails responsibility for administrative and logistics management. 

Administration and procurement 

1. Manage day-to-day administrative operations to ensure efficient office functioning. 

2. Assist ELILI management in procurement. 

3. Ensure proper printing of operational documents and training modules. 

4. Vets and ensures prompt payment of statutory bills (like withholding taxes) to relevant bodies/ authorities. 

5. Support the renewal of the organization’s business registration, accreditation and microfinance license. 

6. Ensures facilities/assets/equipment are properly maintained and serviced regularly; including power equipment (solar systems, generators, diesel etc.) and motorbikes 

7. Keeps proper records, maintains and tracks movement of the organization’s fixed assets  

8. Manages office supplies, stock and orders 

9. Maintain and organize filing systems (both physical and electronic) to ensure accurate record keeping at branch and head office level. 

10. Manage travel arrangements, accommodation, and logistics for staff and visitors. 

11. Maintain confidentiality and safeguard sensitive organizational information. 

Ensure the LAB-FT screening of all the staff, supplier and partner 

1. Participates in the publication of new job positions, organisation of recruitment tests, interviews, and communication with applicants in coordination with line managers involved. 

2. Ensures compliance to pre-employment requiremen.t 

3. In collaboration with the Finance Officer, contribute to the organization of the compensation policy and staff welfare packages in line with laid down procedures and processes. 

4. Print and distribute monthly payrolls 

5.  Ensure up to date documentation to staff welfare records and review reports on staff welfare subscriptions.  

6. Ensure the staff file (evaluation, admin information) is completed and up to date, if not warn the manager  

7. Draw up an annual leave schedule based on the manager prevision 

Other 

1. Provide technical assistance and guidance to branch assistants and branch managers relating to procurement and administrative issues 

2. Carry out any other compatible tasks assigned by your line manager 

Priority will be given to the Nationals. 

A motorbike driving license is mandatory. 

Education: First degree from a reputable college/university in any discipline, preferably in Human Resources or Business Administration 

Language: Fluent/Proficient in English and Kolokwa. Kpele and Lorma are a plus 

Professional experience: At least three years of relevant experience in admin function in the field at an appropriate level, with sound understanding of working in Non-Governmental Organizations (NGOs). 

• Strong background in administration, logistics and HR management 

• Proven ability to provide support, guidance and training to peers 

• Communication and reporting skills, both verbally and in writing 

• Ability to work to deadlines with good prioritization and time management skills 

• Ability to work in a cross-cultural and complex environment 

• Experience in multi-currency accounting desired 

• Willingness to conduct field work as may be required 

• Commitment to uphold EdM’s Vision, Mission, Core Values, goals, policies 

Desirable qualities: 

• Experience working with multicultural and multidisciplinary teams